Free Employees Handbook Template

Please download your free employee handbook template and ensure your employees know about your policies.

Many companies often overlook employee handbooks because they believe they have managed to operate without them in the past. However, we strongly recommend downloading and reading this complimentary document because it contains essential information that can benefit both the company and its employees. I'd like to point out that conducting your research online will only reinforce the importance of having an employee handbook, as it provides guidance and clarity on various company policies, procedures, and expectations. This resource is invaluable and can help establish a fair and safe workplace environment.

An employee handbook is a comprehensive document that serves as a guide for all the employees in a company. It outlines the policies, procedures, rules, and regulations governing the organisation and helps ensure everyone is on the same page regarding the company's expectations. The handbook covers various aspects of employment, including working conditions, compensation, benefits, time off, performance management, and disciplinary actions. It also details the company's health and safety policies, ensuring that employees know the risks associated with their work and what measures are in place to mitigate them. Overall, an employee handbook is essential for any organisation that wants to ensure fair, consistent, and transparent treatment of its employees.

Every employee must sign an acceptance document that outlines your company's stance on various policies related to health and safety, equality and diversity, working in confined spaces, drug and alcohol usage, and more. These policies comply with your company's health and safety policy, which is a comprehensive document covering all aspects of workplace safety.

Our Free Employee Handbook template covers many essential topics for your employees to understand. From company policies and procedures to employee benefits and compensation, our template provides detailed information that can help your staff navigate the workplace effectively. Additionally, having your employees sign and agree to the terms outlined in the handbook can safeguard both you and your company, as it ensures that everyone is on the same page regarding expectations and responsibilities.

The front page of our employee handbooks contains the following text:

  • Upon receipt of this handbook, employees must familiarise themselves with its content and follow the guidelines to comply with Our safe working practices.
  • If any part of this document is unclear, the reader should contact a manager or supervisor who can clarify the issue and offer further explanation.
  • Once an employee has read and understood this handbook, they should complete and hand the acceptance form to a manager or supervisor.
  • The acceptance form will remain in the relevant personnel file for the duration of employment.

The rear cover of the handbook contains the employee acceptance form, which is listed below:

  • Employee health and safety handbook
  • Acceptance form
  • By signing this acceptance form, you agree that you have familiarised yourself with the content of this employee health and safety handbook and agree to follow the guidelines set out to comply with Our safe working practices.
  • Please date, sign, and print your name below. Then, hand this acceptance form to your supervisor or manager, where it will be placed and remain in your personnel file for the duration of your employment.
  • Date ____________________
  • Print Name _______________
  • Signature ________________

    The table of contents for the employee handbook is listed below. As you can see, it is comprehensive. Once an employee has signed the acceptance form, they have agreed to your T&Cs, decided to work according to your H&S and Equal Opportunities policies, agreed to the employee's responsibilities as set out in section 2.02, the alcohol and drugs policy in section 3.03, and much more.

    Without an employee handbook, any disciplinary action can be disputed and challenged because employment contracts don't list the specifics contained within this handbook.

    Employers should give their staff an employee handbook to protect themselves and tell them what they expect. If you run a company without issuing company handbooks, buy this one today. They're an essential part of employing people.

    As with all our documents, this employee handbook is in Word™ format and is available for instant download.


    1 Policy Statements

    1.01    Health and Safety Policy Statement
    1.02    Risk assessment policy statement
    1.03    Environmental policy statement
    1.04    Equal Opportunities Policy Statement

    2 Organisation

    2.01    Safety management structure
    2.02    Employers responsibilities
    2.03    Employees responsibilities
    2.04    Information for employees
    2.05    Designated responsibilities

    3 Safe working practices

    3.01     Accident reporting procedure
    3.02     Alcohol and drugs
    3.03     CDM (Construction Design and Management Regulations 2015)
    3.04     Confined Spaces
    3.05     COSHH (Control of substances hazardous to health)
    3.06     Damaging knee (from kneeling)        
    3.07     Desk work. Musculoskeletal injuries and posture fatigue
    3.08     Desk work. RSI (Repetitive strain injuries)
    3.09     Disciplinary rules
    3.10     DSE (Display screen equipment)
    3.11     Electrical installations
    3.12     Electricity
    3.13     Falls from heights (hop-ups)
    3.14     Falls from heights (Kick step)
    3.15     Falls from heights (Step ladder)
    3.16     Fire/explosion
    3.17     First aid procedures
    3.18     Hand-arm vibration
    3.19     Manual handling
    3.20     Noise
    3.21     Objects fall from height
    3.22     Office equipment
    3.23     Permits to work
    3.24     PPE (Personal protective equipment)
    3.25     RSI (Repetitive strain injuries)
    3.26     Safety signs
    3.27     Slip, trips and falls
    3.28     Struck by objects
    3.29     Training
    3.30     Vehicles
    3.31     Waste management
    3.32     Welfare facilities
    3.33     Work equipment
    3.34     Working at height
    3.35     Young persons



  • Available in Word™
  • Fully customisable
  • Add your Company Logo
  • UK & EU Compliant

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