Risk Assessment for Office Work

A comprehensive risk assessment for office work.

Office work, in essence, encompasses a variety of jobs conducted primarily within a structured office environment, characterised by tasks that include administrative duties, data management, communication, and collaboration. These roles typically rely heavily on computers and a range of office equipment, which facilitates efficient workflow and information processing.

In contrast to "blue-collar" work, which is often associated with hands-on physical labour in various fields outside the office, office work generally requires minimal to no physical exertion, allowing employees to perform their tasks from a designated workspace, often consisting of a desk, chair, and computer setup.

Many positions within an office setting necessitate the mastery of computers and related technologies, including software applications for word processing, data analysis, and project management. Effective communication is a cornerstone of office work, often conducted through various channels such as telephone calls, emails, and virtual meetings, which foster collaboration among colleagues, clients, and stakeholders.

Tasks commonly associated with office work include record-keeping, extensive data entry, filing, organising documents, and maintaining digital databases. These responsibilities contribute to the smooth operation of the organisation and often require attention to detail and strong organisational skills.

The typical office worker adheres to a regular work schedule, frequently from 9 AM to 5 PM, which provides a stable routine. Moreover, many office environments encourage teamwork, requiring employees to interact with colleagues either directly in person or indirectly through digital communication platforms.

Office work spans a broad spectrum of roles, ranging from entry-level positions, such as administrative assistants, to senior executive roles, such as chief executive officers. Additionally, certain workplaces may enforce a specific dress code that aligns with the corporate culture, which can vary from formal business attire to business casual, reflecting the organization's values and professional standards.

This document is:

• Recognised by local authorities
• Recognised by principal contractors
• Suitable for CDM sites
• Approved by H&S managers

It increases your chance of winning tenders and has been written by trained health and safety professionals.

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Some sample text from this document reads:

‘Musculoskeletal injuries and posture fatigue'

• People in shared or individual workstations may experience pain in various joints and muscle groups

• Change seated position regularly

• Adjust chair height so that thighs are parallel to the floor and elbows are at 90°

• Use a footrest if your feet are not flat on the floor

• Use ergonomic chairs, keyboards, furniture and other equipment where possible

• Take regular breaks where you stand up and walk

Why not browse the HSEDocs catalogue of method statements, risk assessments, COSHH assessments, or industry-specific packages?